What this card shows
The Donor inventory at a glance card is a table of everything your clinic holds from donors right now, with one row per material: Donor sperm, Donor oocytes (eggs) and Donated embryos.
Each row has five numbers:
Devices in stock: the storage devices (straws, vials, cryotops and other devices) on your shelves today.
Total stored: the oocytes or embryos inside those devices. One cryotop commonly holds several oocytes, so for oocytes this is usually higher than the device count. It is blank for sperm, where the device is the unit and no count is recorded.
Free to allocate: the devices you can still offer to a new recipient. A device is free to allocate when its availability has no restriction on release, it is not reserved for a recipient, and it is not in quarantine.
Donors: how many donors the devices came from.
Expiring within 6 months: the devices whose consent expires within the next six months. This includes devices whose expiry date has already passed and that are still in storage. The expiry date is the device's own, or the sample's when the device has none.
A device counts as donor stock when it is recorded as donated. A donor's own samples, frozen for their own future treatment, are not counted. Embryos created for a patient using donor sperm or donor oocytes are not donor stock either: they belong to that family. Donated embryos are embryos a family has formally donated for someone else's treatment, so that row is usually small. A device stays in stock until it is thawed or shipped out to another clinic.
Reading the card
The numbers are always a snapshot of today. They do not change with the dashboard's Date filter.
The Clinic filter at the top of the dashboard narrows the table to the clinics you choose. Here, clinic means the site the storage tank belongs to, so a device counts toward the clinic where it is physically stored.
A material with nothing in stock has no row.
The Sperm and Oocytes tabs of the same dashboard break the donor sperm and donor oocyte stock down further: by release status, donor type, consent expiry, donor age at freeze and phenotype.
Where this data comes from
The card reads the cryostorage records in wawa. A device counts as donated when, on the sample's storage devices, its Freeze purpose or Use status is set to a donation value: Donation or Known donation for the freeze purpose, Donation or Donated to bank for the use status.
A donor's frozen samples are listed on the Cryo Storage tab of their donor page, under Cryostorage → Donors. Devices shown as Stored there are the ones this card counts, as long as they are marked for donation.
The Free to allocate column depends on two things recorded against each device:
Its Availability, set with Change Availability on the sample page. Only No restrictions counts as free. Quarantined, On hold, Sibling only, Family limit and the other values hold the device back.
Whether it is reserved for a recipient, set with Reserve in the device's actions menu.
The Expiring within 6 months column reads the Expiry date on the storage device, or on the sample when the device has none. A device leaves the table when it is thawed (the Thaw button on the sample page) or shipped out (Ship in the device's actions menu).
If a device is missing from the table, check its Freeze purpose and Use status. A donor's device frozen without a donation value is treated as the donor's own sample.
Opening this card
In wawa, open Insights from the sidebar, then go to Standard Reports → Donor → Donor. The Donor inventory at a glance card fills the Overview tab.