1. Pharmacy Functions in the wawa platform
Use the Pharmacy tab of wawa to manage your patients’ medications, prescriptions, your clinic’s medication inventory, and dispense medications.
Scroll to the bottom of this page for a brief overview of what medications look like in wawa.
2. Setting up your Pharmacy Functions
Visit the Pharmacy tab from the left-hand menu.
Medications
On the Medications tab, you can configure the medications that you prescribe to patients.
Edit pre-existing, or add new medications by clicking “+ Add medication”
Add the medication name and color
Indicate the type of medication and the dosage units
If relevant, edit the Medication category – this will impact how the administration of this medication affects your patients’ cycle overviews with automation
By marking a medication as quick add to cycle you will be able to add the medication with the click of a button on the cycle overview
Add a description, attachments, and videos that patients will be able to view on the app
Connect a billing product to automate charging for the medication
Have variants of the medication? Indicate the dosage, and variant-specific billing product
Dispensing
Want to dispense medications from the clinic? Make sure your inventory is set up, and up to date.
Click “+ Dispense” and indicate the patient to whom you wish to dispense the medication. Add in the medication(s)’ information and indicate who has dispensed and approved the medication.
The patient will automatically receive a medication charge for the dispensed medication.
Prescriptions
Note: You must have a prescription template set up. Please reach out to the wawa team to get this configured!
Issue new prescriptions to patients from the Prescriptions tab by clicking “+ New prescription”
Select a patient, and link the medication to a treatment (if relevant)
Indicate the prescription template and the signing clinician
Add medication(s) to the prescription
Write any additional instructions and additional recipient emails (if relevant)
Send the prescription for signature to the signing clinician
View and filter prescriptions based on the signing clinician, the status, and the date of creation. You can also delete and download prescriptions from the prescription view page.
Note: Prescriptions cannot be edited once sent for signature.
Note: In order for clinicians to be able to sign prescriptions, they must be assigned to a Pharmacy role.
3. Patients’ Medications
Instructed Medications
View and add medications to a patient and link it to their cycles by clicking “+ Add medication.”
You can see medications linked to cycles on each patient’s cycle page, as well as the medication timeline on the stimulation overview page – where you can also quick-add medications as indicated in the medication set up above.
Prescriptions
View and create prescriptions directly from the patient page, as described above.
What Patients see on the App – and Clinic Users in the platform
When medications are added or edited for a patient, they will receive a notification in the app to review the changes to their medication.
In the Treatment tab of the app, patients can see an overview of their medications – including any descriptions or videos attached to the medication.
Patients will receive reminders of their medication administration time 15 minutes prior. You can view information about the notifications patients receive regarding medication under the “Notifications” tab of the clinic settings.
When there are extra timely medications – such as trigger medications – patients see a count down to their medication administration time.
Patients can log when they take medications through the app, which you will see on the stimulation overview tab. When a patient logs having taken their medication, it will be highlighted in green on the stimulation overview, yellow when not yet logged.
4. Video Overview
Here is a brief video overview over what medications can look like in the wawa platform, and for patients in the app: