1. Using Consent Documents in the wawa fertility platform and app
wawa allows you to digitise your clinic’s consents within the platform, improving your overview of, and adding efficiency to consent completion. This allows you to send – and automate the sending of – consents to patients from the platform, and receive fully compliant digital signatures from patients from either the app or the patient web portal.
Scroll to the bottom of this page for a full video walkthrough.
2. How Digitising Consents in wawa can Benefit your Clinic’s Workflows
For Clinics:
Automate the sending of consents through blueprints
Generate tasks for clinician completion of consents
Pre-complete and autosign consents before approval to reduce completion time
Pre-fill patient information from the platform
Consent expiry dates ensure re-completion of consents when necessary
For Patients:
Shorter time to completion thanks to pre-filling of information
Easy access to consents both in the app and via the patient web portal
Notifications of and reminders to complete consents
3. How it Works
Getting Consents into the Platform: You share your consent documents with our team as PDFs – we will make sure they look and function well for both your team and your patients, and then upload them to be ready-to-use in your platform.
The “How” of Consents in the Platform:
Create a Consent
Share your consents with the wawa team, and we will upload them to the platform for you
Send a Consent to a Patient
From the patient page – manually send individual consents to a patient and their partner by, and add your signature once they are ready
As a blueprint – assign a blueprint to a patient, and any associated consents will automatically be sent to the patient in line with the blueprint
Edit a Consent
Have a new PDF to replace your existing consent document? Send it to the wawa team and we will make the update for you.
Do you want to modify how the consent functions in your workflows? You can do so on the consent’s settings page, within the Digital Signatures tab:
Mark a consent as inactive to prevent it from being sent to patients in the future
Change the title of your consents
Mark consents as internal only to be kept in a patient’s record, but not sent to them for a signature
Dictate when a consent is shared with a signee by indicating to only generate a task for the care team once everyone else has signed or to only send to patient once care team has signed
Indicate the longevity of a consent with an expiry period by selecting its validity period
Indicate when any related samples expire for cryostorage consents
View all Consents
Take a look at and manage all your platform’s consents on the Digital Signatures page of the platform
View all consents related to a patient on the Consent tab of their patient page
Send reminders to complete consents
View and download documents
Require Patient Viewing of Information Prior to Signing Consents
Ensure patients read and acknowledge relevant information by connecting an Information Package
Review a Consent
By requiring a review of a consent document, a care team member will be assigned and notified to review a consent following its completion – enabling you to request amendments, approve, or void consents
Cancel a Consent
Navigate to the individual consent you wish to cancel on a patient’s page, and opt to cancel request under ‘options’
Void a completed consent by initiating a review and changing the status
Upload Completed Consents
From a patient’s page, you can upload completed consents to import consents completed outside of wawa, and connect them to a patient
Note: Consents can also be autosigned and prefilled by your team, which you can learn more about here
What Patients See in the App:
When a consent is shared with a patient, they receive both a notification within the app and an email alert to complete the consent. Periodic reminders are sent to patients until the documents are completed.
Complete consents directly within the app, on a computer should they choose
Consents needing completion appear directly on the app’s home page
All consents – whether completed, in progress, or newly sent – appear in the Documents section of the Clinic tab of the app
Consents with an associated Information Package: these packages can be viewed and acknowledged by patients directly before signing consents, be it in the app or on a computer
View and download all signed consents within the Documents tab of the app
4. Video Overview
Timestamps:
5:35 – Introduction to Consents
6:45 – What Patients See when Signing a Consent in the App
9:15 – Reviewing Consents after Completion
9:45 – Downloading Completed Consents from the Platform
10:10 – What Care Team Members See when Signing a Consent in the Platform
12:35 – Consents Signed with a Partner and Brief of Blueprints
15:20 – Logic in Consents
17:25 – Consents Requiring Review
21:15 – Patients Wishing to Complete a Consent on the Computer
22:15 – Q&A Session